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Its purpose is to ensure only authorized parties can access data and systems in line with business objectives.",[42,51,53],{"id":52},"scope","Scope",[47,55,56,57,62],{},"This policy applies to all FlowFuse systems that handle confidential data. The ",[58,59,61],"a",{"href":60},"\u002Fhandbook\u002Fcompany\u002Fsecurity\u002Fdata-management","Data Management Policy"," defines what counts as confidential data.",[47,64,65],{},"It also applies to all FlowFuse employees and to any external partners who have access to FlowFuse systems or resources.",[42,67,5],{"id":68},"access-control-policy-1",[70,71,72,76,79,82,85,88,91,94],"ol",{},[73,74,75],"li",{},"Protect all computing resources—such as servers, user devices, network equipment, services, and applications—with strong authentication, authorization, and auditing.",[73,77,78],{},"Each user must use their own unique account for interactive access. Accounts must not be shared.",[73,80,81],{},"Enforce industry best practices for passwords, service accounts, and access keys, including requirements for length, complexity, and rotation. See the Password Policy for details.",[73,83,84],{},"Require the use of strong passwords and multi-factor authentication (MFA) wherever supported.",[73,86,87],{},"Require MFA for all critical systems and resources, including all production environments.",[73,89,90],{},"Remove unused accounts, passwords, and access keys within 30 days.",[73,92,93],{},"Assign unique access keys or service accounts for each application or system process.",[73,95,96],{},"Configure authenticated sessions to time out after a defined period of inactivity.",[98,99,101],"h3",{"id":100},"how-to-request-access-or-permission-to-a-system","How to Request Access or Permission to a System",[98,103,105],{"id":104},"how-to-request-access-or-permissions","How to Request Access or Permissions",[47,107,108,109,115],{},"To request access or permissions (for example: AWS, GitHub, or HubSpot), open an ",[58,110,114],{"href":111,"rel":112},"https:\u002F\u002Fgithub.com\u002FFlowFuse\u002Fadmin\u002Fissues\u002Fnew?assignees=ZJvandeWeg%2C+knolleary&labels=&projects=&template=access-request.md",[113],"nofollow","Access Request issue"," in the admin repository.",[98,117,119],{"id":118},"access-authorization-and-termination","Access Authorization and Termination",[70,121,122,125,128,131,134,137],{},[73,123,124],{},"Use role-based access control (RBAC) or a similar method to manage access permissions.",[73,126,127],{},"Provision standard access during employee onboarding based on the user’s job role. All additional access requests must be approved by the requester’s manager before access is granted.",[73,129,130],{},"Require CTO approval for access to critical resources, including production environments.",[73,132,133],{},"Review access on a regular basis and revoke permissions when they are no longer needed.",[73,135,136],{},"Revoke all system access and disable accounts within 24 hours (one business day) after employment ends.",[73,138,139],{},"Review all user access at least annually and whenever a user’s job role changes.",[98,141,143],{"id":142},"shared-secrets-management","Shared Secrets Management",[70,145,146,149,152],{},[73,147,148],{},"Minimize the use of shared credentials and allow them only as an approved exception.",[73,150,151],{},"When shared credentials are required, store and share them securely using the company-provided password manager, 1Password.",[73,153,154],{},"Support any shared access to critical systems with a method that uniquely identifies the individual user.",[42,156,158],{"id":157},"privileged-access-management","Privileged Access Management",[70,160,161,170,173],{},[73,162,163,164],{},"Prevent direct login to systems using privileged accounts.",[165,166,167],"ul",{},[73,168,169],{},"A privileged account provides administrative access to critical systems, such as an Active Directory Domain Administrator, a root user on a Linux or Unix system, or an Administrator or Root User on an AWS account.",[73,171,172],{},"Require privileged access to be obtained only through a proxy or equivalent mechanism that uses strong authentication (such as MFA), a unique individual account, and full auditing of user activity.",[73,174,175],{},"Keep direct administrative access to production systems to an absolute minimum.",[42,177,179],{"id":178},"access-to-source-code","Access to Source Code",[47,181,182],{},"Develop source code in the open by default. 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access tokens instead of username and password combinations.",[73,220,221],{},"Avoid sharing secrets across environments unless required for operational reasons.",[73,223,224],{},"Store all secrets securely in 1Password and never share them in plaintext.",[73,226,227,228,233],{},"Rotate secrets on a regular basis—at least annually—and follow ",[58,229,232],{"href":230,"rel":231},"https:\u002F\u002Fdocs.google.com\u002Fdocument\u002Fd\u002F1bFBaVWNYKjPSMefn5drkElwM-nk06ilCrtH88ZtTjAo",[113],"internal\nguidelines"," for rotation.",[73,235,236],{},"Apply the principle of least privilege by granting only the access required for the application to function.",[73,238,239],{},"Do not hardcode secrets in source code.",[241,242],"hr",{},[47,244,245],{},"This policy is adapted from the following sources:",[165,247,248,262],{},[73,249,250,255,256,261],{},[58,251,254],{"href":252,"rel":253},"https:\u002F\u002Fgithub.com\u002FJupiterOne\u002Fsecurity-policy-templates",[113],"JupiterOne Security 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